Utica Harbor Point Development Corp meeting - 10/21/20

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Action item to approve the minutes of the August, 19 2020 meeting.

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Okay, fine, I'll 2nd, it. All right all in favor.

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Post so moved all you want to jump on this change order and explain it to everybody.

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So, what we're doing, what the, what we're talking about here is the change order for the construction contract that's associated with the 1917 building foundation.

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That contract was written under the z102 grant, which is a 100% reimbursable grant.

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So, what we'd like to do a change order is take care of a few items that, um.

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Uh, that are out there that we wanted to button up this year and, and, uh, because of the situation, uh, we really couldn't get a bit out there.

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So we want to do this as a change order to tie August contract items. The 1st item is a.

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Repair of floor beams that once we raise the 1917 building.

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There was a bunch of 4 beams that were moved, not full length, not attached correctly, et cetera.

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Those need to be fixed where we have a plan to fix them with field components.

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That work is on the order of 30 to 40000 dollars, uh, working at the, uh, we were also would like to bring Scott stockpile up to.

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We're looking at 8000 cubic yards of soil up on top of the of 1.

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Type has actually brought some solitaire already from a site, pumpkin patch site long 5 that but the rest of this all is going to be clean certified coming from light.

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Those 2 together are probably going to be on the order of 160000 dollars of of us, trucking and stockpiling and the stock pounds gonna surcharge a soft area. That's up there. Soft soils area.

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And then, lastly, we want to take down the Arctic ice building with yoga.

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I think in this case, we want to look to do it. Dave short, took down the other building along the street that we're building.

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Uh, but, you know, we're getting into plowing season.

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And Dave really couldn't do the foundations on the other building that has some more B, fear, foundations and footings and slabs.

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So, we think timing wise and everything else we rather have time we could do that.

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That's going to be on the order of.

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10130000 something like that. We think we're still getting the final costs.

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So, what what we want to do is if I can get an authorization to get a write a change order for up to 300000 dollars.

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And then we'll continue to work with Tyler to fine tune the cost. And then I'll have an exact amount. But I need a board resolution because the amount is going to go over what we have in contingency.

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So, that's that's basically what it is, there's a board resolution to authorize the engineered to write a change order.

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Up to a 1000 dollars I think there's 600 this. Everybody knows there's 600000 dollars left in the grant.

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100% approved grant, 100% reimbursable and we're also working with the bank on the financing. We will not get ahead of the private financing. We're working a lot box.

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So before we authorized to do anything, we'll make sure that MBTI is comfortable with the schedule and the progression of work so that we can pay the contractor. We might have to time some of the work.

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So that we wait for a reimbursement, maybe we'll do the demo a little bit later.

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In the season, whatever, but we'll, we'll be making sure that we don't get ahead of that dollar amount. And we're working with the bank.

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So, again, a resolution for authorizing engineer to write a change order up to 300000 dollars.

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Against the 1917 building foundation contract.

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When Jack do you think you'll have that building down before the snow flies or don't you know.

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I think they're ready to bring it down in the next couple of weeks. I think the only thing is, we have to right now in the 1st line of credit, then there's there's 150000 dollars left. So.

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Uh, Mary Ann said that she'd be willing to look at extending that line of credit, adding some dollars. If you wanted to, we can have that discussion.

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Or we could go to Tyler and say, hey, you know, we're going to.

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We're working on a reimbursement request right now that payment might be delayed might be out 60 days, instead of 30 days or something, and see if, you know, 1 way or the other, you know, if we can work that out, they're going to be right out there.

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Within a couple of weeks to do it. Okay.

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All right, you just confirm which work order this is against. It's the.

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1917 demo it's Z.

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Z1 to Empire State Department grants z182.

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Which what's Mary's up with a typo? Good contract associated?

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For the 1917 building foundation, got it. Yep.

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Okay, anybody got any questions on Paul's request.

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If not going to get a motion to approve.

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Ultimate Beatrice approves.

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A, 2nd, to get that Yep. Yeah. Thanks. So thank you.

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I'm sorry, did we did anybody? 2nd that Brian did.

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Okay, all right all in favor. I was I get 30000 dollars in that goes.

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So all right now, now you're up, Bob.

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Can Yep, thank you.

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So earlier this month received comments from canal Corp Council, the most recent purchase sale agreement and canal Corp has asked to move.

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The date of.

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Of their departure of the facility from the proposed date of August 2021 to November 2021, because the responses canal Corp received.

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For the design build of its replacement facility.

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Have come in, they don't want to have to move twice as their point. So if they can delay, if they can stay where they are through November 2021, then they can just move once. And when their new facilities come online.

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Um, so that was really their only but for that date and as you guys know, that dates been pushed back.

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You know, time after time after time, I don't know if I can definitively say this is the last time though I ask this is the farthest they'll go, but they're asking to change.

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The occupancy from August 2021 to November 2021.

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Page right now that's a question. Quick question. Are they going to pay us red for the additional time? They're going to stay there.

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Well, I think I think we joke before that we could make this a nice little profit center for looking out for. We haven't asked. So I think the answer is no.

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Maybe it will make up for that. 30000 dollars is knock down a 700 square foot building.

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Can we? Which is absolutely ridiculous.

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Where are we a lease and Paul where are we with? Um.

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Mock Valley gardens on that part of the project.

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Well, I think they've been delayed to with everything going on. We did. They. They did reach out to us because they were looking at. I forget what the cares act about trying to get 3M dollars and fuse to that site.

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And and so they were asking about if they can get access before they get ownership and stuff.

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And they wanted to talk to us, but I haven't heard since then.

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I think they would be okay with a.

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You know, so that would be, you know, I think they'll be okay with it. That's being pushed off.

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Few months cause, you know, everything's a little bit behind.

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With covert and everything, I don't think that that would bother them. I mean, I don't think we've asked a question directly as well.

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We've got the appraisal back about a month ago from Brian, so we need to start to work on some dividing the property. So, there's enough there's enough stuff pretty work to do with them that that wouldn't impact them.

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Likewise, we've begun and we want to share at the November meeting October, right? Yeah, the November meeting the, we started the design work around the prominent.

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Which actually includes some design work with Rob's contract.

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So, we're working, we'll work with him on that too. So there's, there's a.

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Architectural work by him.

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But we don't think There'll be a problem. We'll confirm it with them, but I'm thinking to be a problem.

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And Bob, are we going to have access to the building for our architects and engineers and so on.

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Yes, yes. Okay. All right. Um, I'm wondering if we put a a penalty if they go after November, do you think we ought to push back on that?

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Good idea. Yeah, right. If we well, we don't ask, we'll never know. Right?

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We could put in a daily per DM or something. Yeah, just to encourage that. They.

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Why don't we get get? We put that in from the date. We put that in from the date that date.

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That the original date, not the extended date. We want to give them.

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Them along a little quicker. Yeah. Right. Business decisions, right? So, yes, we could say, look, if you want to push that back, it's gonna cost you.

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Right, I mean, if not, they're going to keep playing this. I can see if I agree.

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Thank you. I push it back from March or November.

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For March.

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Probably the last last for March and, um, demand November if we, if they push is push back on us, you know.

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Yeah, it was originally March then it went to August. Sorry it's costing us money.

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Right. What would you want the.

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You know, our monthly rent what would you guys? Thanks.

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Don't know what you're going to be cost and as Jack a month.

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Be Karen, Karen, that project, you know.

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We have some debt service out there and things like that. We have to pay for.

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Curious yeah, Jack can figure that out and then if we can yeah.

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Got it too Yeah Yeah. If you guys want to figure the number and get it to Bob, that'd be great.

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Okay, hey, Brian is subdivided. That property going to be a problem is.

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Oh, no sorry. Nevermind.

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You need a motion on it.

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No, why don't we just have the minutes reflect that the board, right? We're, we're already resolved to.

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Do a purchase agreement, subject to terms and conditions that the board that are evidenced by your signature veins.

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So, why don't we have the minutes reflect the board desires to agree to allow the date back to date to be pushed back to November 2021 subject to canal Corp making.

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Some of a lease payment back to November, and then Bob to report back to the board or report back to them. Okay.

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So it was making a lease payment for the march to November time as well as access to engineers and architects.

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Yeah, we'll ask for that, right? And they might blow up the whole thing or maybe we'd negotiate in August, but but I wouldn't make any business decisions. I'll report back to them.

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And I think the point is we want some sort of renumeration for, for the times that we can't get in there. So.

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If they balk at March and accept August, right? The things in power to make that decision on his own.

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Okay all right. Thanks Bob. National grid. I saw your email Lisa yesterday so.

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Yeah, yep. So natural great actually reached out to us and we Paul and I were on a call with them.

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A couple of days ago, and we got an update.

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Well, sort of an update, we're going to schedule a BI monthly meeting with them. Brian. We'd like you to join in on that call too.

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And it's so the substation is moving forward. They got all their flood plain permits.

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They're getting us the footprint. We believe it's still over by the river where we wanted. We wanted to be.

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We then also asked about the judging and Mohawk river because then they're going to put the judge wells and we'll have Valley oil triangle piece of property. Something we haven't talked about in a couple of years.

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They still don't have their permits in place for that yet, but we're going to get an update from their environmental guy.

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On our next call, and then on the 7, 8, 9 parcel transfer, they hadn't out there. They didn't but Mike Don, again, who was going to retire but didn't with a coven situation.

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As that we get in contact with them. So, Bob, you, Melanie, I was gonna.

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Or the name to try to get the 7 8, 9 to look at the lease for personal 7, 8, 9, which is that mounted area?

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Is to move forward with that, which is something that I believe, and correct me if I'm wrong we wanted to be doing. Sounds like they're kind of ready to talk about that. Now.

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So, things are sort of moving forward with them, which is good, because we're going to probably start turn our attention to that side of the harbor.

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In the coming months now they, they said that they they had it out for lease, but they had no interest. Lisa. Is that true?

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Yeah. Okay. Perfect.

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Good do we need anymore on that?

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I think we just need to get we need to have a meeting with them now, that appraisals now that they've aligns them that. And it's a fantastic conceptual sketch for the marina build out a really nice job.

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And now that we have that, I think we would share that with the board next month, and then have a meeting with okay.

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All right anything else. I know.

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No, I just I'll just quickly as far as the, the other property.

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In the 1, just just an update. I mean, Brian got the appraisal done. Forgot what the number was what was the number Brian hang on?

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I think it was a 1000005 wasn't making 5 5 minutes.

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Okay.

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1008 6.

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1.86 okay. Yeah, a little surprise I was under too, but.

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That'd be whatever so so the appraisal is done. We did do all the property. We did all the boundary work.

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So, we would be ready for subdivision. The thing that dsa 1 is waiting on.

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You know, not only to do the final filling and grading and creating the final stormwater but it's also if everybody remembers, we're waiting on the core of engineers to issue the permits out there.

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And the whole wetland issues and flux, in fact.

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Steve actually told me last last week that.

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We got a call from the core, and they said they might not even have jurisdiction anymore over these wetlands at the site at some point. And so we don't even we might not even need a permit at some point.

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So, we, everything's in flux there, but but bottom line right now, we're waiting for that situation to get clarified. We can't fill those areas until it's done. So, all we're doing is stockpiling soil.

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And then, in the spring wetland permit, it'll be in hand, or or be waved and then we'll fill those other areas and create the final stormwater plan until such time.

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We really can't look at that developer for dsa 1 until, you know, those those. Well, those are the next pieces before the lamb becomes available to sell. So.

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That's just a reminder there on the when we get the road upgrade update and then.

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Yeah, go as far as the roads work, which is the Department of state grant, which is being administered from the city, because the city holds all this grants.

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It's going very well. I think we're, we're close to schedule. We might be a little bit behind, but right now.

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We, you know, they're going to start doing curb work within the next couple of weeks.

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And so we expect to start paving in 3 weeks or so and just, you know.

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The way it's looking to get it just done in time before the plans close.

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So, I don't know if anybody's been down the site, you know, all the experience and grub and they did.

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And all the sub base work, you can start to see a site look, Stephen, Stephen nicer now with all that clean up that's been done there. I think, when that road, when you start to see that really developed begin to see another mark difference in the site.

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So, it's going, well, contract has been good. You know, all the utilities are in, and they're working on the roadwork portion and.

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So far, we're pleased with the progress.

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All right thanks, Paul. Yep.

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A vision, you.

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Yep, so, um, we did close with.

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The city, right?

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So the city took title to tell property and then conveyed that property to the harbor point development corporation and we have it in escrow the ultimate sale of the new parcel that we're going to have to create back

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divisions.

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And of course, we can't.

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Complete that convenience until we place the fill on the property. So we're probably about a year out. I think.

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Before we can complete the sum total of all the land swaps here. But the good news is we do have title to all the property. We know we need.

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To do this 3 party transaction, and once that fills placed, we can then complete the final sale to visions.

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And related to all of that, there's a bureaucratic step that we now need to do. We've already authorized by board resolution, the purchase and sale while these parcels.

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We now have to give a required 90 day, notice to the New York City authority budget office of our contemplated sale divisions. Now that now that this actually looks like it's going to happen because we have to be title to the dirt that will convey divisions.

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I think it's time, we'll just get that bureaucratic step over with I'll prepare a letter for your signature. It'll get posted on the authority budget office, web page. It's procedural.

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The 90 days, just has to lapse in there after we can convey the parcels divisions.

167
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Yeah, Bob, I'm just going to move up your schedule a little bit, because we're we should be back out there. 1st, part of.

168
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The spring April to finish that filling.

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Okay, I will have all the material out there this season and so it should be done in May, but I think I projected to the bank. I projected June or July or something.

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Okay, yeah.

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Suit coat so sue Cole boy, we're all. We're, we're all lined up and just about ready to throw the pitch here.

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We've got the, the, the only glitches are with title and survey, which we're going back and forth with the title company on.

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You know, the folks from Su, code are pretty patient and they don't, but 1, they're getting a pretty good price for the land and they're getting rid of those obligations, but it's not being ignored.

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It's, it's, it's really a, it's a non substantive title issue that we're not ready to agree to close yet. We're almost there.

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And Jack has set aside the money for the purchase. So we're, we're when 1M now you're comfortable that that work is done and done properly will be good to go.

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Bob, are you thinking, like, less than a month? Yes. Okay. Yeah. Good.

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New parcel we cover that. Yeah.

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Okay all right. Um, anything else anybody's got all Lisa? Um.

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No, no.

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I'm good. The other thing I want to just say is, um, for the 1st set of minutes, I started the recording late and so I just want to make note that Brian 1st made a 1st.

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Emotion and Jack 2nd did that.

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So, just for the record. Okay. And the meeting was called to order at 4. 0 5, thank you. And the November meeting sounds like it's an important meeting Lisa is going to have some presentations on designs and so on.

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So, assuming that that date works for everybody, we'll see you then and we'll see about December, depending on what we have to do, we want to ruin each other everybody's Christmas season.

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So alright, if nothing else can I get a motion to adjourn?

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Motion motion by Brian by Jack favor. Joe. Beatrice everybody. Thank you. Good. Thank you. Everyone. Thanks, Jack. Okay. Okay. All right. Everybody bye. Take care.

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Left the meeting.

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Thanks bye. Bye.

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Thank you.